City Clerk

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Contact Information

 

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 Jenna DeYong
     City Clerk
  2000 Edison Avenue
  Granite City, IL 62040
 Phone: (618) 452-6200
 Fax: (618) 452-0847
 E-mail: jdeyong@granitecity.illinois.gov
Office Hours:  8:00 am - 4:00 pm
Mission Statement:

To effectively communicate with and act as a liaison between citizens of the community, elected officials and City staff.

Staff                                           

Deputy Clerk, Tammie Gracey              Ext. 2140
Billing Clerk, Jessica LeMaster              Ext. 2117
Sewer Billing, Sunny Fancher               Ext. 2126

Description of Office

The activities of the Office of the City Clerk are planned and managed to assist the City Council in accomplishing the legislative process. The City Clerk also prepares the Council agenda and maintains minutes of Council proceedings. The retention and retrieval of official records and the maintenance of the Legislative History File is done to ensure accessibility and continuity of public records. Through the Clerk’s office, legal notices are published, posted, and mailed; bids are received and opened and contracts and agreements are processed. The Municipal Code and Council Policy Manual are also maintained and updated on a continuing basis. Notary public services are also available in the City Clerk’s office. In short, we provide information and assistance to the public.

Additionally, voter’s registration and election duties are the responsibility of the City Clerk. General and special elections are held in accordance with the City Charter and the State of Illinois Election Codes for the purpose of electing City Council Members and the Mayor at the appropriate times and to submit measures to the electorate, including charter amendments and bond issues. Provisions of the Illinois Political Reform Act are administered year round. Special elections may be called for by referendum or initiative measures or, for filling unscheduled vacancies on the City Council.

Duties & Services

    • Keeper of Historical Records
    • Vital Records (Birth and Death)
    • Voter Registration 
    • Ordinances/Resolutions 
    • Municipal Code Updates
    • Agendas/Minutes from City Council and Township Meetings
    • Holder of the City Seal 
    • Petitions for Local Political Elections
    • Absentee Voting 
    • Yard Sale Permits 
    • Sewer billing 
    • Business License Renewal
    • Vehicle Sticker Billing 
    Taxi Driver Certificates 
    • Notary Services (No Charge for City Residents)
    • Freedom of Information Act Requests