City Clerk

Contact Information

 

Judy Whitaker

Judy Whitaker
City Clerk
2000 Edison Avenue
Granite City, IL 62040

Phone: (618) 452-6200
Fax: (618) 452-0847
E-mail: jwhitaker@granitecity.illinois.gov

Hours: 8:30am - 4:30pm
(Closed 12:00-1:00)
Monday – Friday

Mission Statement

To effectively communicate with and act as a liaison between citizens of the community, elected officials and City staff.


Description of Office

The activities of the Office of the City Clerk are planned and managed to assist the City Council in accomplishing the legislative process. The City Clerk also prepares the Council agenda and maintains minutes of Council proceedings. The retention and retrieval of official records and the maintenance of the Legislative History File is done to ensure accessibility and continuity of public records. Through the Clerk’s office, legal notices are published, posted, and mailed; bids are received and opened and contracts and agreements are processed. The Municipal Code and Council Policy Manual are also maintained and updated on a continuing basis. Notary public services are also available in the City Clerk’s office. In short, we provide information and assistance to the public.

Additionally, voter’s registration and election duties are the responsibility of the City Clerk. General and special elections are held in accordance with the City Charter and the State of Illinois Election Codes for the purpose of electing City Council Members and the Mayor at the appropriate times and to submit measures to the electorate, including charter amendments and bond issues. Provisions of the Illinois Political Reform Act are administered year round. Special elections may be called for by referendum or initiative measures or, for filling unscheduled vacancies on the City Council.

Duties & Services

    • Keeper of records 
    • Birth/death records 
    • Voter registration 
    • Ordinances/Resolutions 
    • Municipal Code Updates
    • Agendas/minutes from City Council meetings 
    • Agendas/minutes from committee meetings 
    • Petitions to run for office 
    • Absentee voting 
    • Yard sale permits 
    • Sewer billing 
    • Business license renewal 
    • Vehicle Sticker Billing 
     Taxi driver certificates 
    • Notary services 
    • Voters card changes and replacement